Young's Market Company

  • Purchasing Agent

    Job Locations US-CA-Tustin
    Posted Date 3 weeks ago(7/25/2018 3:08 PM)
    Requisition ID
    2018-6218
    # of Openings
    1
    Category
    Logistics & Operations
  • Overview

    Coordinates activities involved with procuring alcoholic and nonalcoholic beverage products for the organization by analyzing and reviewing inventory quantities to ensure availability of product and prevent overstock situations.  Responsibilities include: inventory management, inventory levels, customer service levels.  Purchasing agent needs maintain effective communication between Purchasing and Sales departments.  The Purchasing agent needs to prepare reports identifying obsolete / slow moving inventory and to review product master and item file maintenance for all commodities in portfolio.  Purchasing agent also needs to maintain positive and professional relationships with suppliers and other outside vendors.

    Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Essential duties and responsibilities include the following.  Other duties may also be assigned.

     

    • Initiates purchase order.
    • Inventory management and procurement.
    • Maintains procurement records such as items purchased, costs, delivery, product quality and inventories.
    • Discusses defective or unacceptable goods or services with inspection or quality control personnel, users and others to determine source of trouble and take corrective action.
    • Maintains service level at or above 98%… (subject to review)
    • Minimizes branch transfers.
    • Maximizes inventory turnover.
    • Maintains open communication with operations and sales management.
    • Maintains open communication with suppliers.
    • Confers with suppliers to obtain product or information such as price, availability and delivery schedule.
    • Expedites delivery of goods to users.
    • Preparation of reports for senior management.
    • Reviews schedule of daily receipts.
    • Attends department meetings.
    • Assists in creating department SOP’s.
    • Continues computer and software training.
    • Assists in creating department mission statement.
    • Contributes to special projects as needed.
    • Reviews product set-up.
    • Assists in documentation and present to IT department systems upgrades that will allow for performance and efficiency improvement.  Documents system difficulties and requests for correction. 
    • Maintains acceptable inventory levels.
    • Prevents/reports/monitors overstock situations.
    • Recommends measures to improve department performance (reports, computer technology, extended education courses, seminars, quality control procedures, etc.).
    • Adheres to company housekeeping and safety regulations.
    • Analyzes and resolves work problems or assists coworkers in solving work problems.
    • Projects a polite, professional attitude.

    Qualifications

     

    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION and/or EXPERIENCE

    This position requires a Bachelor’s degree (BA) from a four-year college or university and / or 3-5 years as a Purchasing agent or planner.  NAPM/APICS certification or similar course work preferred.  It also requires a thorough knowledge and understanding of Inventory management principles, philosophies, and purchasing and distribution systems.  Must be PC proficient, MS Office, MS Word, MS Excel, MS PowerPoint, MS Access, or comparable word processing, spreadsheet, presentation, and database programs.  Ability to accept and create change in a materials environment.

     

    LANGUAGE SKILLS

    Excellent command of the English language required.  Position requires extensive phone use and people skills.  Purchasing agent must be communicative, influential, persistent and at times aggressive to attain YMCO corporate goals.  Furthermore, Purchasing agent must possess the ability to read, analyze and interpret general business periodicals, and professional journals, technical procedures or governmental regulations.  This position requires the ability to effectively present information and respond to questions from suppliers, managers, employees and customers.

     

    MATHEMATICAL SKILLS

    Basic math skills are required.  Purchasing agent must understand percentages, discount structures, and profit margins.  Ability to calculate figures and amounts such as discounts, interests, proportions, percentages, area, circumference and volume is also required.

     

    REASONING ABILITY

    Position requires exceptional reasoning ability and perception.  The Purchasing agent must be a quick thinking, fast acting, creative problem solver. The Purchasing agent must be proactive by nature.  The day to day Purchasing functions will frequently challenge the Purchasing agents reasoning ability.  Position also requires the ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

     

    CERTIFICATES, LICENSES, REGISTRATIONS

    NAPM, APICS, or any similar course work, any logistical affiliation, Council of Logistics Management (CLM), etc.

     

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this position, the employee is regularly required to sit; talk and hear; stand; walk; and use hands to finger, handle or feel; and must occasionally lift and / or move up to 25 pounds.  Specific vision abilities required by the position include close vision and the ability to adjust focus.

     

    WORK ENVIRONMENT

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

     

    The Purchasing department is a fast paced environment.  There are numerous opportunities for problem solving and decision making daily.  The Purchasing agent must be able to handle multiple tasks, identify problems, and produce quick decisions to manage the department effectively.  The Purchasing agent must be an exceptional communicator, as almost all dealings are outside the Purchasing department and require interfacing with other departments and vendors.  The Purchasing agent must project a “can do” environment for the Purchasing department.  Furthermore, while performing the duties of this position, the employee is occasionally exposed to moving mechanical parts.  The noise level in the work environment is usually quiet to moderate.

     

    EOE/Minorities/Females/Vet/Disability

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